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Waiver, Release and Indemnification Agreement

Read carefully. This waiver/release document includes a release of liability and waiver signed by the participant/runner/worker/volunteer herein after referred to as ‘Participant’ and submitted to the authorized personnel the event organizer Bengal Trails , herein after referred to as ‘Bengal Trails . By signing this form, the Participant understands that he/she willfully relinquishes all legal rights to sue parties involved directly or indirectly with Bengal Trails . Execution of this waiver is deemed necessary in order to complete registration and compete in the event that the Participant has registered for and to work or volunteer in the Event. Only after this form, duly filled up and signed by the participant or his/her legal guardian, is presented to race management, will the Participant be allowed to partake in the Event.

I, the Participant, do hereby state, acknowledge, represent, undertake and agree as below:

  1. I hereby represent and state that am in good health and in a proper physical condition as may be required  and am capable to participate in the event. I hereby state that I am not under any influence of alcohol or any illicit or prescription drugs which would in any way impair my ability to safely participate in the event.
  2. I hereby agree and undertake that during the race, I shall make every reasonable effort to be self‐sufficient by carrying my own water and such other provisions, including, but not limited to, all the items more specifically listed and described by the race management.
  3. I hereby state that I am well aware that a run of this nature is extremely difficult and hazardous even under the most favorable conditions. I have also been made aware that I should be in excellent physical shape and adequately conditioned to run the segment I have voluntarily participated in, even under any adverse weather conditions. I attest and verify that I know participating in a trail or an ultra trail running race can be a potentially hazardous activity and I have sufficiently trained myself and know very well that I am running at my own risk and that I will always remember that I am voluntarily participating in the Event and there is no compulsion of any nature which has led me to participate in this event.
  4. I understand and acknowledge that the physical and mental rigors as may be associated with trail running and long distance trail running at the event might be dangerous and represent an extreme test of a person’s physical and mental limits. I further state that a licensed medical doctor has verified that my participa­tion in the Event will not pose a serious risk to my health. I hereby consent to receive emergency medical treatment if such is deemed advisable or neces­sary in the event of injury, accident and/or illness during the event. I assume all risks, known or unknown, associated with participating in this event and I understand that my participation in such event could involve risks and dangers including but not limited to failure of my body, serious illness, serious bodily injury, sickness and disease, permanent disability, paralysis and loss of life; loss of or damage to equipment/property; exposure to extreme conditions and circumstances; accidents, encounters, contact or even collision with other participants, spectators, vehicles or other natural or manmade objects, but also wild or domestic animals attacks; dangers arising from adverse weather conditions; imperfect course conditions; water, heat, road and surface hazards; equipment failure; inadequate safety measures; participants of varying skill levels; human error and situations beyond the immediate control of the event organizers; other undefined risks and dangers which may not be readily foreseeable or are presently unknown, and basically any other thing that can go wrong, and for the same, only I shall be responsible. I accept the presumption of all risks associated with this event wholly. I understand that these risks may be caused in whole or in part by my own actions or inactions, the actions or inactions of others participants, or the acts, inaction or negligence of the released parties defined below, and I hereby expressly presume all such risks and responsibility for any damages, liabilities, losses or expenses which may incur as a result of my participation in the Event.
  5. I agree to be familiar with and to abide by the rules and regulations established by Bengal Trails for the event, including the rules of the Indian anti-doping agency (www.nada.nic.in). I agree to abide by any decision of a race official relative to any aspect of my participation in this event, including the right of any official to deny or suspend my participation for any reason whatsoever. I also accept sole responsibility for my own conduct and actions while participating in the event, and the condition and adequacy of my equipment.
  6. I further expressly agree that the foregoing release, waiver, and indemnity is intended to be as broad and inclusive as is permitted by law, and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. I agree to indemnify, defend and hold harmless, the following parties with respect to any liability, claim(s), demand(s), cause(s) of action, damage(s), loss or expense (including court costs and reasonable attorneys fees) of any kind or nature which may arise to me, my personal representatives, assigns, heirs, and next of kin out of, result from, or relate to my participation in the event, including claims for liability caused in whole or in part by the negligence of the releases or from observing, working for, or in any way participating in or travelling to or from any activity associated with the Event: Bengal Trails , its event owners, organizers, advertisers, sponsors, promoters, committees, officers, directors, members, volunteers, employees, agents meant to conduct any activity associated with the Event, the race director and its team, the other participants, the government officials, law enforcement agencies and other public entities providing support for the event but also any persons in any restricted area, host cities, local organizing committees, venues and property owners upon which the event takes place. I further agree that if, despite this waiver, I, or anyone on my behalf, makes a claim for liability against any of the released parties, I will indemnify, defend and hold harmless each of the released parties from any such liability which may arise as the result of such claim(s).
  7. I grant permission to race management to use any photographs, recordings, or other records of my participation in this event for any legitimate/promotional purpose.
  8. I also understand that the Director of Bengal Trails has the right to refuse any entry for any reason and without any justification, and that my registration fee is non-refundable.
  9. I expressly acknowledge that by my registration and participation in the event, I give my consent to the collection and retention of any personal information by Bengal Trails and in the inclusion of any of my event-related performance data in race results normally released to the public. All other personal data collected by Bengal Trails shall remain confidential and shall not be voluntarily released by Bengal Trails to any third party without my knowledge and consent.
  10. I hereby warrant that I have read this waiver carefully and have understood its terms and conditions, which are specifically stipulated. I do acknowledge that I will be giving up substantial legal rights by signing it (including the rights of the minor, my spouse, children, parents, guardians, heirs and next of kin, and any legal and personal representatives, executors, administrators, successors and assigns), acknowledge that I have signed this waiver/release freely and voluntarily, without any inducement, assurance or guarantee, and intend for my signature to serve as confirmation of my complete and unconditional acceptance of the terms, conditions and provisions of this waiver/release. This waiver/release represents the complete understanding between the parties regarding these issues and no oral representations, statements or inducements have been made apart from this waiver/release. This release extends to all claims of every kind and nature whatsoever, whether known or unknown to me.

REGULATIONS FOR THE 2019 Bengal Ultra
(80 KMS, 50KMS, 25kms)

ORGANISATION

Bengal Ultra is organised by Bengal Trails .

THE EVENT

Bengal Ultra follows the trails and village paths through the Ajodhya Hills & Forest Region in Purulia, West Bengal. The event will have 3 category of runs 80Km, 50Km & 25Km, each must be completed in one stage, non-stop, at one's comfortable speed, within a cut-off time achievable by most runners. The cut-off times for various runs are as follows:

Elligibility Criteria

  • 80Km - 42k under 5:30Hrs or 50k under 8 Hrs 60k under 10Hrs
  • 50Km - 42k under 6:30Hrs or 25k under 3:30 Hrs 21k under 3Hrs

Cutoff Timings

  • 80 km cut-off time is 14 hours, sectional cut off at 40Km - 6Hr, 52km - 9Hr, 68km 12Hrs
  • 50 km cut-off time is 8 hours
  • 25 km cut-off time is 3.5 hours

Participants are recommended to know and follow the time limit religiously or they will be disqualified and considered DNF.

In case of poor weather conditions and/or for reasons of safety, the organiser reserves the right to stop the event midway or to modify the time barriers.

RUNNER'S RESPONSIBILITIES

  • The race is open to men and women above 18 years of age and below 65 years of age.
  • Runners must be fully aware of the unique nature and the requirements of competing in an ultra-long distance trail race.
  • Runners will be responsible for his/her safety by having the ability and skills to deal with any problems that may be encountered during the race. The climatic conditions are generally bearable but high sun might pose some risks.
  • Runners must know how to manage on their own even if they find themselves isolated.
  • Though the distance of 80 Kms is not an extreme distance, however due to the nature of the trails, it could lead to physical and/or mental stress arising out of high fatigue. Runners must be able deal with these on their own. While medical aid is available, the location of the race is remote and immediate medical attention may not come through.
  • Ambulance will not be readily available on the trails and they need to be carried to the nearest ambulance in case of any emergency.
  • Runners must be fully aware that location of the ultra marathon, is in remote region. A runner's safety and security depends upon the capacity of the individual to adapt to the problems encountered, or envisaged.
  • In case a runner meets another runner who is in need of medical or emergency aid, he/she must render help and inform the organizers for medical assistance.

SEMI AUTONOMY

Semi autonomy is defined as having the capacity to be self sufficient and self sustaining between two refreshment posts/aid stations. This means not only on food and water front but also that of clothing and safety. You should be able to adapt yourself for the extreme conditions that will test your endurance.

This means:

  • Each runner must have his/her race kit with them at all times during the race (see paragraph RACE KIT). He/she must carry this equipment in a race pack and the content must not be changed during the course. At any time during the race, the race marshals can verify the bag and its contents. The runner must accept these control checks or he/she may be disqualified from the race.
  • Refreshment posts/aid stations have been supplied with drinks and food to be consumed on the spot. Runners will only be allowed to refill their water bottles at the stations. Each runner must ensure that he/she has enough quantity of water on him to enable him to reach the next refreshment spot/aid station.
  • Personal family assistance will not be tolerated either on feet or in vehicles.
  • Professional assistance including professional trainer, doctor or any other medical or paramedical professional is strictly forbidden.
  • Runners cannot be accompanied by any person not enrolled in the race. In other words, no pacers!

Registration

Registration is exclusively through the Internet via a secured payment by netbanking/banker's card.

A medical certificate is necessary to validate your registration. It must stipulate that the runner is physically fit to participate in such a race. It is mandatory to bring the ORIGINAL copy of such medical certificate to the race and show it at the time of collecting your bib number on site.

ACCEPTANCE OF THE REGULATIONS AND OF THE ETHICS OF THE RACE

By participating in Bengal Ultra, you agree to accept, without any reservations, the current rules & regulations and the ethics of the race.

CANCELLATION AND REFUND POLICY

It is hereby made clear that no refunds will be processed under any circumstances. The fees of any participant not able to compete in the race will be automatically transferred to the next year and will not be returned. such transfer of fees will be carried forward only for the next event, and if the participant fails to register for the consecutive event, his/her fees will be forfeited. Furthermore, such participants must note that in case if the race fees increase in the next year, they will have to pay the difference in order to confirm their participation.

Important Note: all participants must communicate their intention of cancellation in writing, via email only. No messages, phone calls or other forms of communication will be accepted or considered and no transfer of fees will be done in such cases. Cancellation request has to come at least 30 days prior to the event for it to be able to be transferred to the next year/event.

In order to participate in our events, a set of proper racing gear is required. This list is only advisable and each trail-runner must modify it according to their needs. It is important that the running gear gives you proper protection against the weather. Choose security and performance over weight of the gear.

Items List

80 kms

50 kms

25 kms

GPS

Advisable

Advisable

Advisable

Head Lamp/Torch

MANDATORY

Advisable

Advisable

Mobile phone with fully charged battery (keep it switched off as much as you can when you run to preserve the batteries) + the security numbers of the organization added to the repertoire + local police / emergency number.

MANDATORY

MANDATORY

MANDATORY

Water bottle/Hydration Bag (minimum recommended capacity)

1 LITRES MANDATORY

1 LITRES MANDATORY

1 LITRE
RECOMMENDED

Whistle

MANDATORY

MANDATORY

MANDATORY

Adhesive elastic band to enable making a bandage or a strapping (mini 100cm x 6 cm) + knife or scissors to cut the self-adhesive elastic bandage

RECOMMENDED

RECOMMENDED

RECOMMENDED

Bag/Pouch for Food reserve (bars, gels, dry fruits, snacks... anything you like)

MANDATORY

MANDATORY

RECOMMENDED

Additional warm mid-layer top: One single mid-layer long sleeve top for warmth (Men, size M)

RECOMMENDED

RECOMMENDED

N/A

Cap, hat or bandana

RECOMMENDED

RECOMMENDED

RECOMMENDED

Identity papers (Passport, PAN card, etc...) are required by border paramilitary forces and local police

MANDATORY

MANDATORY

MANDATORY

Sum of INR 1000 in order to cover the unexpected expenses

MANDATORY

MANDATORY

MANDATORY

Very strongly recommended:

  • Sun cream, Vaseline or anti-chaffing cream, band-aids, any personal medicine, energy gels etc.
  • You will carry all the personal and mandatory material in a pack which will not be exchangeable during the race.

RACE BIBS

Every runner will be provided with a race bib which will be individually handed to him/her on producing:

  • A valid photo identification
  • Indemnity & waiver form duly signed
  • A medical certificate in original(80Km/50Km)

The race bib must be worn on the front of the body (chest, stomach) and must be fully visible throughout the entire race. It must, therefore, always be positioned over any clothing and cannot for any reason be fixed onto the back. For photographing and marketing purposes, the name and logo of the sponsors must neither be modified, nor hidden. The race number is the pass necessary to get to the refreshment posts, medical posts etc. The race bib should never be withdrawn until the race is finished.

RESCUE AND MEDICAL ASSISTANCE

Medical team will be available at the race campsite for the duration by the event organisers. Runners who have any medical problem may make use of it. First aid posts will be positioned at different points throughout the course. These posts will be connected through telephone to the race control room. A medical control team will be present during the entire duration of the event at the campsite. The rescue posts are aimed at bringing help to any person in danger.

If it appears that a runner is in extreme difficulty or seriously injured to call for assistance, fellow runners must try to provide assistance by informing the first aid point and/or alerting the race officials.

Since the race is held in remote area, with very limited network connectivity, you may have to wait for a longer period for assistance. There will be primary medical facilities available, but your health is your responsibility. Hence, make sure that the race pack you carry has survival essentials in it so that you could sustain yourself till the help arrives.

A runner calling on a doctor or a rescuer submits himself to their authority and undertakes to accept their decisions. The first-aiders and official doctors are authorized especially:

  • To put any competitor unfit to continue the event out of the race.
  • To evacuate runners whom they judge in danger, by any means at their disposal.
  • To hospitalize at their convenience any runners whose state of health requires serious medical help..

Expenses incurred, resulting from emergency assistance or evacuation, are payable by the person rescued. He/she will also be responsible for all costs relating to their return from the area to where they were rescued. We strongly recommend that all competitors have their own accident insurances that will cover any eventual costs of search and rescue.

Each runner must stay on the GPS route he/she has been given, even if it is to rest for a while. Any runner who voluntarily leaves such path is no longer under the responsibility of the organization and this may lead to disqualification.

CONTROL AND AID STATION

Since this is a semi-autonomous race the distance between two aid stations will be higher 8/10Km away. Hence it is mandatory to carry your own hydration and supplements with you. A control process is carried out on the arrival of any runner on refreshment post/aid station. Only the runners carrying a visible and duly controlled race number will have access to the aid station. At the end of the race a nutritious meal will be served in campsite.

WASTE MANAGEMENT

Be responsible towards the environment and throw the trash in trashcans only.

The route of the race as well as the campsite will have plenty of trashcans to help you save the environment. Any participant seen littering the route and campsite may be disqualified on the spot. We have to respect the environment and try our best to preserve it in its natural form.

A small pouch for collecting your waste will be handed to you when you collect your racing number. Wear it on you during the race and put all your waste in it until you reached an aid station where you can dispose them off in trashcans.

You may also avoid usage of disposable water bottles and plastic cups by carrying with you sturdy plastic bottles which do not need to be disposed.

DNF (DID NOT FINISH) RULES

Except for injury, runners must only abandon the race at a refreshment post. They must alert the head of post, who will then invalidate their race-bib.

Repatriation will be decided on by the post leader, based on the following general rules:

  1. Transports are available from certain aid stations only. Runners who abandon at another rescue or refreshment post but whose state of health does not necessitate being evacuated must wait for the closure of the post to be evacuated or arrange for their own way back to camp
  2. In case of abandonment before a control point, it is imperative to return to the previous aid point and inform the post leader of one's abandonment. If during this return, the runner meets the end of race sweepers, they will invalidate the race bib. The runner is then no longer under the organization's control.

PENALTY - DISQUALIFICATION

Race officials present on the course, and those in charge of different control and refreshment posts are authorized to uphold regulations and to immediately impose a penalty for breach of the following rules.

BREACH OF RULES

PENALTY (*) – DISQUALIFICATION

Taking a serious shortcut

Penalty will be decided by Organizers

Lacking obligatory racing gear

Immediate disqualification

Littering

Immediate disqualification

Misbehaving/rude behaviour to people (anyone involved in the organization of this race : marshals, volunteers, or even other runners)

Penalty leading up disqualification depending on the gravity of the action

Not helping someone in difficulty

Penalty 1 hours

Receiving help outside authorized zones

Immediate disqualification

Being accompanied along the course outside the tolerance zones clearly marked close to the aid station

Immediate disqualification

Cheating (e.g.: using transport, sharing race number,)

Immediate disqualification and ban from all Bengal Trails’ races

Refusal to comply with an order from race control, from a race official, from a head of post, from a doctor or from a rescue worker

Disqualification

Any other breach of the rules as sanctioned by the Event Director.

COMPLAINTS

All objections must be lodged with the Event Director in writing with caution money of Rs. 1,500 (non-refundable in case the objection/complaint is not valid) within four hours of the arrival at the finish line of the runner concerned.

The decision of the Event Director will be considered final and binding on all.

The race organisers reserve the right to modify at any moment the route and the positioning of the rescue and refreshment posts/aid stations, without warning.

In the case of unfavorable weather conditions the start may only be postponed by a few hours at the most. If the race does not commence within stipulated time, the race is deemed to be cancelled.

Owing to poor meteorological conditions, and for reasons of safety, the race organisers reserve the right to stop the event underway or to modify the time barriers.

In case of cancellation of an event, for whatever reason, before 15 days of the start of the event, partial refund of the registration fees will be made. The amount of this refund will be fixed so as to allow the organisers to cover all irredeemable expenses committed up to the date of the cancellation. In case of cancellation of decided less than 15 days before the departure or in case of interruption of the race, for whatever the reason, no refund of the registration fee will be made.

INSURANCE

We strongly recommend that all participants get their own accident insurance cover that can cover any eventual costs of search and rescue.

RANKINGS AND REWARDS

Only those runners who finish the race they have participated in and return back to base camp will be considered. There is separate ranking for men and women.

INDIVIDUAL SPONSORS

Only sponsored competitors may have their sponsors' logos on their closing and racing gear used during the race. All other publicity accessories (flags, banners, etc.) are forbidden at all points of the race including the finish line. Non-conformity to this may lead to disqualification from the race.

PHOTO COPYRIGHT

Every participant relinquishes their claim to photographic copyright during the event. The participant relinquishes any recourse against the organiser and against his approved partners for the use of his image. Only the organiser can pass on these rights for the image in any media, via an accreditation or an adapted license.